Mitigating Digital Hoarding: The Implementation of Automated Data Decay and UCD in Cloud Storage Management

Ratih Prahadila Rahayu, Syahrul Rifat Firdaus, Andi Nur Rachman

Abstract


The rapid digitization of personal and organizational workflows has exacerbated the phenomenon of digital hoarding, leading to critical storage overload, inefficient resource allocation, and reduced system performance in cloud-based environments due to passive data accumulation and inactive archive piling. Many users tend to preserve files indefinitely without proper categorization or deletion, causing unnecessary storage expansion and increased maintenance complexity over time. This study aims to develop LUMEN (The Living Archive), a novel intelligent file management system that implements an automated “data decay” algorithm to shift the burden of file organization from the user to the system itself. The proposed methodology integrates Data Lifecycle Management (DLM) principles mapped through Business Process Model and Notation (BPMN), while utilizing Python and Flask for backend processing and User Centered Design (UCD) principles to create an intuitive and accessible frontend interface. The system evaluates the temporal differential between current and last-accessed timestamps, translating file vitality into a gradually fading visual representation that provides psychological nudges encouraging users to review or remove neglected data. A 90-day storage optimization simulation was conducted to quantitatively evaluate the system’s effectiveness and operational efficiency. The results demonstrate that LUMEN’s automated purging and retention policies successfully eliminate redundant and inactive data, achieving a 70% reduction in storage capacity consumption compared to traditional static storage models. Furthermore, the system significantly minimizes manual intervention, human error, administrative workload, and computational overhead. The implications of this research indicate that automated organic archiving can effectively mitigate digital hoarding behaviors while maximizing resource utilization for sustainable data management practices. Future research should explore the integration of advanced compression methods, such as Goldbach Codes, alongside comprehensive user acceptance evaluation using the Technology Acceptance Model (TAM) to further improve usability, system comfort, and memory efficiency.  Keywords— Digital Hoarding; Data Decay; User Centered Design; Cloud Storage Optimization; Data Lifecycle Management

Full Text:

PDF (43-48)

References


D. Sedera, S. Lokuge, and V. Grover, “Modern-day hoarding: A model for understanding and measuring digital hoarding,” *Inf. Manag.*, vol. 59, no. 8, p. 103700, 2022, doi: 10.1016/j.im.2022.103700.

E. B. Tugtekin, “Investigation of the Relationship Between Digital Hoarding, Information Technologies Self-Efficacy, and Anxiety,” *Eur. J. Educ. Stud.*, vol. 9, no. 1, pp. 157–177, 2022, doi: 10.46827/ejes.v9i1.4106.

P. Yang, N. Xiong, and J. Ren, “Data Security and Privacy Protection for Cloud Storage: A Survey,” *IEEE Access*, vol. 8, pp. 131723–131740, 2020, doi: 10.1109/ACCESS.2020.3009876.

H. Müller, G. Dagher, M. Loibner, C. Stumptner, P. Kungl, and K. Zatloukal, “Biobanks for life sciences and personalized medicine: importance of standardization, biosafety, biosecurity, and data management,” *Curr. Opin. Biotechnol.*, vol. 65, pp. 45–51, 2020, doi: 10.1016/j.copbio.2019.12.004.

N. Khodadadi, L. Abualigah, E. S. M. El-Kenawy, V. Snasel, and S. Mirjalili, “An Archive-Based Multi-Objective Arithmetic Optimization Algorithm for Solving Industrial Engineering Problems,” *IEEE Access*, vol. 10, pp. 106673–106698, 2022, doi: 10.1109/ACCESS.2022.3212081.

H. Altuwaijri and S. Ghouzali, “Android data storage security: A review,” *J. King Saud Univ. - Comput. Inf. Sci.*, vol. 32, no. 5, pp. 543–552, 2020, doi: 10.1016/j.jksuci.2018.07.004.

S. Namasudra, “An improved attribute-based encryption technique towards the data security in cloud computing,” *Concurr. Comput. Pract. Exp.*, vol. 31, no. 3, pp. 1–15, 2019, doi: 10.1002/cpe.4364.

I. Kresna A and D. Yuliana, “Rancang Bangun User Interface (UI) dan User Experience (UX) pada Sistem Informasi Pengarsipan Dokumen Berbasis Website di Kabupaten Tegal,” *LEDGER J. Inform. Inf. Technol.*, vol. 1, no. 2, pp. 29–38, 2022, doi: 10.20895/ledger.v1i2.828.

R. Suprapto and D. R. Prehanto, “Pengembangan Sistem Informasi Manajemen Arsip Dinamis Dalam Mendukung Tata Kelola Kearsipan Berbasis Web Menggunakan Metode SDLC,” *J. Manaj.*, vol. 11, pp. 75–84, 2020. [Online]. Available: [https://jurnalmahasiswa.unesa.ac.id/index.php/jurnal-manajemen-informatika/article/view/36093](https://jurnalmahasiswa.unesa.ac.id/index.php/jurnal-manajemen-informatika/article/view/36093)

W. Nashihuddin, S. Yudhanto, and A. S. Surapermana, “6508-25126-1-Pb,” *Libraria*, vol. 7, no. 2, pp. 331–362, 2019.

K. Rahul and R. K. Banyal, “Data Life Cycle Management in Big Data Analytics,” *Procedia Comput. Sci.*, vol. 173, pp. 364–371, 2020, doi: 10.1016/j.procs.2020.06.042.

A. Subhan, W. H. Haji, U. Mercu, B. Yogyakarta, and P. Korespondensi, “Analysis and Design of Management Information Systems for,” *J. Teknol. Inf. dan Ilmu Komput.*, vol. 8, no. 6, pp. 1107–1116, 2021, doi: 10.25126/jtiik.202182884.

Respati Galih Reksa Lingga and Sensuse Dana Indra, “Evaluasi Antarmuka Prototype Aplikasi Beranda Layanan dengan Metode Heuristic Evaluation,” *J. Restikom Ris. Tek. Inform. dan Komput.*, vol. 3, no. 3, pp. 130–139, 2021. [Online]. Available: [https://restikom.nusaputra.ac.id](https://restikom.nusaputra.ac.id)

K. Schneid, C. A. Usener, S. Thöne, H. Kuchen, and C. Tophinke, “Static analysis of BPMN-based process-driven applications,” *Proc. ACM Symp. Appl. Comput.*, vol. Part F1477, pp. 66–74, 2019, doi: 10.1145/3297280.3297289.

M. S. Hartawan, “Desain User Interface dan User Experience,” *J. Elektro Inform.*, vol. 2, pp. 43–47, 2022.

D. E. Js and T. Purwanto, “Analisa Perbandingan Kinerja REST API dengan Framework,” *Scientia Sacra: Jurnal Sains, Teknologi dan Masyarakat*, vol. 3, no. 4, pp. 49–55, 2023.

H. Rohman, “Sistem Retensi Berkas Rekam Medis Terintegrasi: Perancangan Sistem Informasi Berbasis Web di Klinik Pratama,” *J. Manaj. Inf. dan Adm. Kesehat.*, vol. 2, no. 2, 2019, doi: 10.32585/jmiak.v2i02.452.

Rahmat Gunawan, Y. Suherman, and S. S. Wibowo, “Rancang Bangun Sistem Informasi Verifikasi dan Validasi Data Pengajuan Tender Berbasis Web,” *J. Interkom J. Publ. Ilm. Bid. Teknol. Inf. dan Komun.*, vol. 16, no. 4, pp. 11–19, 2022, doi: 10.35969/interkom.v16i4.188.

V. Rama Vyshnavi and A. Malik, “Efficient Way of Web Development Using Python and Flask,” *Int. J. Recent Res. Asp.*, vol. 6, no. 2, pp. 16–19, 2019. [Online]. Available: [https://www.ijrra.net/Vol6issue2/IJRRA-06-02-05.pdf](https://www.ijrra.net/Vol6issue2/IJRRA-06-02-05.pdf)

R. E. Putri, Y. Fadly, D. Purwanto, and J. Pardede, “UI/UX Design of a Digital Library Using Figma (Case Study: High School),” *Mandiri*, vol. 13, no. 2, pp. 256–265, 2024. [Online]. Available: [www.ejournal.isha.or.id/index.php/Mandiri](http://www.ejournal.isha.or.id/index.php/Mandiri)

J. Rüegg et al., “Completing the data life cycle: Using information management in macrosystems ecology research,” *Front. Ecol. Environ.*, vol. 12, no. 1, pp. 24–30, 2014, doi: 10.1890/120375.

E. Schäffer, V. Stiehl, P. K. Schwab, A. Mayr, J. Lierhammer, and J. Franke, “Process-Driven Approach within the Engineering Domain by Combining Business Process Model and Notation (BPMN) with Process Engines,” *Procedia CIRP*, vol. 96, pp. 207–212, 2020, doi: 10.1016/j.procir.2021.01.076.

D. F. Ningtyas and N. Setiyawati, “Implementasi Flask Framework pada Pembangunan Aplikasi Purchasing Approval Request,” *J. Janitra Inform. dan Sist. Inf.*, vol. 1, no. 1, pp. 19–34, 2021, doi: 10.25008/janitra.v1i1.120.

S. Thorpe, A. Bolster, and N. Neave, “Exploring aspects of the cognitive behavioural model of physical hoarding in relation to digital hoarding behaviours,” *Digit. Heal.*, vol. 5, pp. 1–8, 2019, doi: 10.1177/2055207619882172.

A. Erlianto, H. Supendar, T. Agasya Tutupoly, and S. Nusa Mandiri, “Implementasi High Availability Virtualisasi Server Menggunakan VMware ESXi pada PT. Grup Riset Potensial,” *Sains Tek. Elektro*, vol. 1, no. 2, pp. 101–106, 2020. [Online]. Available: [http://ejournal.bsi.ac.id/ejurnal/index.php/insantek](http://ejournal.bsi.ac.id/ejurnal/index.php/insantek)

A. D. Frayudha and S. Purwanti, “Optimalisasi Media Penyimpanan pada Sistem Inventori Stok Barang untuk PT. Multi Usaha Sejahtera Jaya menggunakan Metode Goldbach Codes,” *Elinvo (Electronics, Informatics, Vocat. Educ.)*, vol. 5, no. 1, pp. 52–63, 2020, doi: 10.21831/elinvo.v5i1.31298.

H. Eryanto and M. Ichwan, “Strategi Optimalisasi Penyusutan Arsip Inaktif di Direktorat Air Minum Direktorat,” vol. 3, no. 1, 2026.

M. A. Yaqin, A. Jabbaar, I. Widiastutik, and Y. Caterina, “Optimasi Penjadwalan Untuk Meminimasi Kapasitas Penyimpanan pada Game HayDay dengan Menggunakan Metode Pemrograman Linier,” *Pros. SENIATI*, pp. 86–93, 2019. [Online]. Available: [https://ejournal.itn.ac.id/index.php/seniati/article/view/733](https://ejournal.itn.ac.id/index.php/seniati/article/view/733)

R. K. Koppichetti, “Client-server architecture in smart manufacturing: A key enabler for industry 4.0,” *Int. J. Multidiscip. Res. Growth Eval.*, vol. 1, no. 3, pp. 51–55, 2020, doi: 10.54660/.ijmrge.2020.1.3-51-55.

K. A. Nugraha, “Efisiensi Pertukaran Data Client-Server menggunakan Web Socket pada Perangkat Berbasis Internet of Things,” *J. Edukasi dan Penelit. Inform.*, vol. 10, no. 1, p. 33, 2024, doi: 10.26418/jp.v10i1.73145.




DOI: https://doi.org/10.37058/jaisi.v4i1.18274

Refbacks

  • There are currently no refbacks.


International Journal of Applied Information Systems and Informatics (JAISI)
Department of Information Systems, Faculty of Engineering, Siliwangi University Tasikmalaya
email: jaisi@unsil.ac.id

Jalan Siliwangi No. 24 Kelurahan Kahuripan Kecamatan Tawang Kota Tasikmalaya 46115

This work is licenced under a Creative Commons Attribution 4.0 International Licence